Job Vacancies
Job Vacancies
21 Jul 2026
Job description: Receptionist / Administration Assistant
Located at: Dransfield House, Fox Valley Shopping Centre, Sheffield S26 2AB
We are looking to recruit a friendly, professional and organised Receptionist / Administration Assistant to join our existing administrative team at our Fox Valley Head Office in Sheffield.
The successful candidate will have previous experience in a similar role and be comfortable responding to management requests within a busy, fast-paced office environment. They will have excellent communication, organisational and IT skills, with the ability to use their own initiative, prioritise workloads and adapt quickly to a varied range of duties.
Main Responsibilities
Answering incoming telephone calls and directing enquiries to the appropriate person or department
Welcoming visitors and providing a professional and friendly reception service
Organising meetings, issuing calendar invitations and booking meeting rooms
Preparing meeting rooms, refreshments, agendas and meeting packs
Monitoring general office email inboxes and responding to or forwarding enquiries
Collecting, sorting and distributing incoming post
Preparing and arranging outgoing post, recorded deliveries and couriers
Completing general filing, scanning, photocopying and shredding
Maintaining accurate electronic and paper-based records
Carrying out basic data entry and updating internal spreadsheets and databases
Placing orders through various websites on behalf of the company
Keeping office stationery, kitchen supplies and other essential items organised and fully stocked
Liaising with suppliers and obtaining quotes where required
Supporting travel arrangements and accommodation bookings
Assisting with the preparation and formatting of letters, reports and other documents
Providing general diary and administrative support to managers and colleagues
Supporting the organisation of company meetings, events and staff activities
Maintaining a tidy, organised and presentable reception area, meeting rooms and general office spaces
Reporting office maintenance issues and helping to coordinate contractors and repairs
Running occasional errands to support the needs of the business
Providing administrative support to the Estates, Operations and PR departments when required
Undertaking any other reasonable administrative duties requested by management
Skills and Experience
The successful candidate should be able to demonstrate:
Previous experience in a reception, administration or office support role
A friendly, professional and confident manner
Excellent written and verbal communication skills
Strong organisational skills and attention to detail
The ability to prioritise tasks and manage a varied workload
Confidence using Microsoft Outlook, Word and Excel
The ability to work independently and as part of a team
A flexible and proactive approach to work
Discretion when handling confidential or sensitive information
A full UK driving licence with access to a vehicle
Hours and Benefits
Monday to Friday, 8.30am to 5.30pm office based
Competitive salary
One-hour lunch break
24 days’ annual leave, plus bank holidays
Private Healthcare and Gym Membership after qualifying period
This is a fantastic opportunity to join a leading retail development company and become part of a friendly and established team.
To apply for this role please send CV and covering letter to maggie.weeks@dransfield.co.uk
Work Location: In person